Menu
Sensium’s pool vehicle booking system makes managing your share cars easy and efficient.
Managing your pool cars doesn’t need to be difficult. Using Outlook or paper-based systems is tricky and could open up legal liability issues.
Sensium’s easy-to-use pool vehicle booking system can help you manage your loan cars efficiently, which will save you time, money and frustration!
Managing your pool cars doesn’t need to be difficult. Using Outlook or paper-based systems is tricky and could open up legal liability issues.
Sensium’s easy-to-use pool vehicle booking system can help you manage your loan cars efficiently, which will save you time, money and frustration!
Take advantage of our nearly 20-years of local development and manufacturing of fleet telematics, fleet management, GPS hardware, software and fleet services.
Choose to store all your keys in a Key Watcher for safe keeping.
Your staff can book a car from the app or their desktop.
Get started today with our app-only version or have complete control over access with our card reader and other hardware.
Monitor all your EVs at once: location, battery state of charge and who’s driving the vehicle.
Take advantage of our nearly 20-years of local development and manufacturing of fleet telematics, fleet management, GPS hardware, software and fleet services.
Choose to store all your keys in a Key Watcher for safe keeping.
Your staff can book a car from the app or their desktop.
Get started today with our app-only version or have complete control over access with our card reader and other hardware.
Monitor all your EVs at once: location, battery state of charge and who’s driving the vehicle.
Our hardware is manufactured in Brisbane.
Our software is designed in Brisbane.
All data remains resident in Australia and isn’t accessible to foreign actors.
Our hardware is manufactured in Brisbane.
Our software is designed in Brisbane.
All data remains resident in Australia and isn’t accessible to foreign actors.
If you’re currently running your pool car bookings in Outlook or another method not designed for the task, we can help you. Not only can we make your pool vehicle booking management easier and more efficient, we can help you “right-size” your fleet by calculating exactly how many vehicles you actually need.
From September 2024, Sensium’s AI will be able to allocate vehicle based on utilisation. That means the system will automatically allocate vehicles after analysing a number of factors and determining which vehicle should be used. Factors include (but are not limited to) engine type, odometer, lease restrictions, asset field, last driven, cost centre/fleet. This method of vehicle allocation will reduce fleet costs and spread usage across vehicles.
Sensium’s Pool Vehicle Booking software can allocate the “right” vehicle for the job. If you need a ute, or a tow bar, or room for 5 passengers, the software will booking just the right vehicle, spreading the load across the fleet and making utilisation more efficient.
Split your vehicles up into different fleets and make them available to specific cost centres, restricting who uses the vehicles.
It’s important for fleet managers to know what’s happening with the fleet and the bookings. Fleet managers can be alerted when staff are late to their booking, were “no shows”, the booking wasn’t completed, fuel/EV charge is low or when the vehicle is not secured.
If you use a vehicle every Tuesdays between 10am and 11am, you won’t have to enter a new booking each time. The recurring booking feature (coming June 2024) will allow you book once and let it recur as required.
Sensium’s Pool Vehicle Booking system with hardware offers lots of advantages (such as remote locking/unlocking and battery monitoring) but you can get started with our “app-only” version, with no hardware installation required. Staff can make, start, and end bookings with an app.
If you’re obliged to track which passenger is in which vehicle, you can do that with Sensium’s pool vehicle booking system. And we keep the data archived, so you’ll be able to access it into the future.
From July 2024 you’ll be able to ensure drivers only have access to specific fleets. If someone doesn’t have authority to drive forklifts, you can block their access.
Managing keys is one of the hardest parts of running a fleet. You can secure your keys in one safe place with a Key Watcher key cabinet or leave them in the vehicle and access with a keyless entry method. Combine bookings with a Key Watcher key cabinet and guarantee the right driver uses the right car every time.
Some fleet managers prefer to have drivers access vehicles using their ID cards or fobs. When the card reader is swiped it starts the booking, unlocks the vehicle and alerts the fleet manager that the driver has taken control of the vehicle.
Bookings that fall into the standard operating procedure can be approved automatically. Bookings that require special permission, such as taking a car overnight, can (from August 2024) be made to require fleet manager approval.
Fleet managers need to know critical vehicle indicators, such as battery state of charge and fuel level. Combined with a Sensium TRACKbox installed in a car, the fleet manager can have instant oversight of the vehicle, including if it is locked/unlocked at the end of the day.
Get a Free Fleet Assessment and discover how Sensium can help your fleet.
Fleet managers around Australia and New Zealand are benefitting from Sensium’s Pool Vehicle Booking system. CTST, Tasmania’s trusted Community Transport provider for more than 30 years, recently switched over to Sensium after being with a competing product for years.
Customer: CTST, Tasmania.
Background: CTST has nearly 100 vehicles that are shared between multiple drivers. They needed a better way to manage their vehicle bookings.
Problem: CTST needed a simple and efficient pool car management system, so staff and volunteers could book vehicles appropriate for the task at hand.
Solution: CTST transitioned all of their pool cars across to Sensium’s booking platform in 2024, allowing staff to make bookings from their desktop or mobile devices.
Success: CTST was able to transition across to the Sensium platform quickly, and the ease-of-use of the product meant staff didn’t have a steep learning curve. As a result, the organisation was able to enjoy fleet efficiencies and administrative cost savings, while freeing up management hours.
Pool vehicle booking software can create great efficiencies and cost savings for your fleet. Prices for our solution start at $10 per vehicle, per month (call for details) but remember: we’ll save you admin time and the software will help shape the “right-size” of your fleet, which can save you tens of thousands of dollars.
The pool vehicle booking software is designed in Brisbane, Australia. Further, our TRACKbox hardware (that works in conjunction with the pool vehicle software) is manufactured in Brisbane.
Many organisations are either obliged to comply with or choose to comply with data residency laws. That means no part of the software can have data transmitted outside of Australia. Security is Sensium’s biggest strength, and your data will always be stored only on servers in Sydney. It’s critical you interrogate the veracity of data residency claims from other suppliers, as they are known to use product add-ons that can’t completely satisfy data residency requirements.
We’ve designed our share car management software to be as easy to use, and as intuitive, as possible. We don’t think you’ll need more than a short video to get up and running but we are more than happy to provide training if you’d like it.
We have free email and phone support available through extended trading hours.
Yes, the system will work for owned or leased vehicles.
Any shared vehicle (from lawn mowers to yellow plant to buses to jet skis) can be managed through Sensium’s pool vehicle booking system.
More Questions? Contact Us Now!
Complete the form and we’ll be in touch